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Finance
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FINANCE DIVISION OBJECTIVES
1. To ensure training grant reimbursement were paid according to the stipulated Client Charter;
2. To ensure that employers are always eligible to receive training grants assistance;
3. To ensure the PSMB’s accounts and finance record were maintained accordingly.
FINANCE DIVISION STRATEGIES
1. To encourage employers to gives training to their employees;
2. To simplify employers in making claims;
3. To expedite training grant claims approval and payment process;
4. To provide clear training grant claim guideline and regulation;
5. To increase the employers’ level of understanding pertaining training grant claim process by providing conducting workshop, clinics, visits and consultations;
6. To provide accurate and sufficient information regarding training grant payments and levy collections;
7. To stop fraudulent activities in training grant claims;
8. To provide efficient and good quality services;
9. To create harmonised and teamwork environments with employers.
FINANCE DIVISION UNITS - ITS FUNCTIONS AND DUTIES
Training Grant Claims Unit
Function
To process employer training grant claim based on the terms and conditions within 10 working days from the date the completed claim received.
Duties of Training Grant Claim Unit
1. Process completed training grant claim within 10 working days, and claims with levy and other problems within 2 months.
2. Offset training grant claims against arrears of levy and levy interest.
3. Send levy statement to registered employers twice a year.
Contact Person:
Md Sharizal b. Che Deris
Tel : 03-20964890
Fax : 03-20876226
Hafilus Bin Muhamad Ali
Tel : 03-20964722
Fax: 03-20964944/20876372
Letchumidewi A/P Giravalu
Tel : 03-20964708
Fax : 2087 6268
Accounts Unit
Functions
1. To manage the records of collection of levy and training grant reimbursement.
2. To manange PSMB’s Account and Other Financial Transaction in PSMB
3. To manage and monitor the budgets and expenses of PSMB
4. To prepare and submit PSMB’s Financial Statement for audit purposes timely.
Duties of Accounts Unit
1. To reconcile collection of levy by RHB Bank and PBB Bank every month.
2. To keep and manage training grant reimbursement record in terms of voucher and cheque.
3. To prepare payment voucher on training grant reimbursement, payment voucher to vendors, salary, staff allowances and others.
4. To prepare cheque on training grant reimbusement & operational expenses
5. To manage and keep accurate account record via Humanbase Accounting System.
6. To coordinate the preparation of budget and assist other departments in the preparation of their report for budget.
7. To monitor PSMB expenses while preparing purchase order and making payments.
8. To prepare report on closing account for the preparation of PSMB Yearly Annual Report.
9. To liaise with external audit pertaining to PSMB Yearly Annual Report.
Contact Person:
Haliza Binti Hassan
Tel: 03-20964827
Fax :03-20876242
Levy Unit ( Arrears of Levy)
Function
Reducing the number of employers who have arrears of levy
Duties of Levy Unit (Arrears of Levy)
1. Responsible for solving the problem of arrears of levy.
2. Submit complaints to Legal & Investigations Unit for employers with arrears of levy.
3. Taking action on telephone call and the appeal letter on the exemption of the levy or to pay the levy due by installments and connected with arrears of levy.
4. Check and send overdue notice to the employer every two months.
5. Review and verify the forms three and supporting documents received from employers
6. Make corrections to the statement of the levy as a result of the bank error or employer
7. Prepare report of levy due for management meetings every two weeks
Contact Person:
Hafilus Bin Muhamad Ali
Tel : 03-20964722
Fax: 03-20964944/20876372
Letchumidewi A/P Giravalu
Tel : 03-20964708
Fax : 2087 6268
Notice of arrears of levy
Notice of arrears of levy will be send to employers who fail to pay their levy on time every months.
Form 2A and 2B
· Payment of levy can be made at any branch of RHB and Public Bank and must be made at branch counters and not at the cheque deposit machine.
· Only form 2A and form 2B, which was printed by the bank, is considering as valid receipt.
· Form 2A is for current levy payment which must be paid not later than the last day of the following month.
· Form 2B is used for outstanding levy.
Levy Unit (Penalty)
Function
To monitor all about interest payment and to answer any questions regarding face by employers.
Duties of Levy Unit (Penalty)
1. To sent notice of interest to employers
2. Update interest
3. Manage refund of interest if overpaid
4. Answer any problem arise regarding interest
Contact Person:
Noorhanizam Bin Zainal
Tel: 03-20964835
Fax:03-20876302
Noor Asmah Binti Abd Ghaffar
Tel: 03-20964965
Fax: 03-20964944
Employer code number starts from A,B,D,F,G,H,I,P,D only
Saripah Nora Binti Syed Abdullah
Tel: 03-20964885
Fax: 03-20876301
Employer code number starts from C,E,J,L,K,M,N only
Form 2C
· Notice of interest will be send together with Form 2C to the employers when the employers did not pay the levy not in time accordingly.
· Interest can be paid at either Public Bank or RHB Bank by cheque or cash.
· Account Number : PBB à 3999060003
RHB à 14334-3700006-6
· 10% per year interest will be charged if employers did not pay levy according to specified time or duration.
· Minimum payment for interest is RM5.00.
· Example of calculation :
Levy amount of RM1000 with number of days due is 5 days
Penalty = 10% x RM1000 x 5
365
=RM 1.37 calculated as RM5
Investment & Loan Unit
Functions
i) Investment
To plan, manage and monitor investment in order to maximise higher return on investment.
ii) Loan
To manage computer, vehicle and housing loan internally for officers and staffs.
Duties
i) Investment
1. Identify and discuss on opportunity of new investment.
2. Observe and monitor movement of investment.
3. Provide investment report to management level and board of directors.
ii) Loan
1. Process application on computer, vehicle and housing loan.
2. Make a payment to those respective parties after approval given.
3. Contact panel lawyer on housing loan documentation.
4. Produce loan statement to all borrowers.
Contact Person:
Abdul Rahman Bin Sahlan
Tel: 03-20964875
Fax: 03-20876273
Special Training Trust Fund Unit (TALK)
Function
Process payment for ACCP and TPS claims programme.
Duties
1. Processing trainees’ allowance claims.
2. Processing Training Fees claims for Training Providers
3. Answering and solving issues from training providers for Training fees claims and trainees for allowances claims
4. Assist training provider and trainees regarding the scheme involved.
Contact Person:
1. Abdul Rahman Bin Sahlan (03-20964875)
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